Program Coordinator

Work shouldn't just be something we do; it should have a purpose. At Envision, we believe in creating life-changing outcomes through the work we do with our clients, giving back to our communities, while creating a company culture where our people thrive. We believe success starts with a workplace where everyone feels valued, supported, and empowered to grow. 

Being part of a collaborative team means there's no limit to what you can achieve. With us, you can be a part of a growing company you want to work for. 

Our Vision: To unleash the power of combined intelligence to accelerate patient access to life-changing treatments. 

Our Mission: Delivering smarter and faster solutions to create, communicate, and commercialize value for our clients. 

Our Values: Excellence, People, Growth 

The opportunity 

Join our dynamic and collaborative Client Solutions team within our Envision Medical Communications division, where you'll play a key role in leading the successful delivery of high-impact publications projects for a growing global client account. We're looking for an enthusiastic and detail-oriented Program Coordinator to help ensure quality and compliant delivery of scientific publications projects, building valuable experience in the world of medical communications.

We are accepting applications from candidates based permanently in the US (Eastern or Central time zones) or Ontario, Canada. We support both remote and hybrid working from one of our office locations.

How will you make an impact at Envision Pharma Group? 

Role responsibilities 

• Supporting the end-to-end coordination of publications, working hand-in-hand with Account Managers, Scientific Leads, and cross-functional teams.
• Becoming a trusted expert in our proprietary platform, iEnvision, driving data accuracy, compliant workflows, and timely reporting.
• Ensuring that our clients' working practices and SOPs are being followed rigorously and in a compliant manner, aligned with industry standards.
• Managing timelines, author feedback, and journal/congress submissions with laser-sharp attention to detail.
• Owning administrative tasks like scheduling meetings, drafting minutes, and managing deliverable trackers.
• Researching congresses and journals to support submissions and liaising with editors and secretariats to get the job done.
• Act as point person on assigned areas of responsibility for internal teams and client stakeholders, responding proactively to queries and requests as appropriate.
• Building strong, reliable relationships with clients and internal teams with a focus on clear, proactive, and solution-focused communication.

Do you have what we are looking for? 

Skills & expertise 

• A degree (or equivalent) in a scientific, business, IT/technology or communications-related field is preferred.
• Typically, at least 1 year of prior experience in a project administration/ coordination role, with proven experience in using platforms or databases to track deliverables.
• Preferably prior experience in medical communications, or similar, agency environment.
• Familiarity with Microsoft Office (especially Excel, Outlook and Teams); experience with platforms like Datavision, Zinc, or Veeva Vault is a plus.
• Strong organizational skills and meticulous attention to detail.
• A love of processes, tech platforms, and teamwork.
• Ability to manage multiple tasks, stay calm under pressure, and meet deadlines.
• Comfortable working in a dynamic, collaborative, and fast-moving environment.

Personal attributes

• Methodical, tech-savvy problem-solver, with a proactive, can-do mindset and willingness to learn.
• Process-driven and detail-orientated individual who thrives on using technology and platforms.
• A natural communicator; clear, confident, and collaborative.
• Team-oriented, with strong interpersonal skills and the ability to work effectively with colleagues at all levels.
• Committed to delivering exceptional service and upholding industry standards.
• Customer-focused approach to project delivery.
• Motivated by meaningful work and being part of a passionate team.

Salary range (for US roles only) - $58,900 - $65,000

The provided salary range reflects the potential base salary for this role in the United States, considering factors such as your professional and academic experience, training, and role responsibilities. In addition to a competitive base salary, we offer an attractive total compensation benefits package designed to reward and support our people.  

#TogetherWeDiscover  

Do you have the experience we are looking for? If so, explore your place at Envision today!