Office Manager - Subotica (15 hours per week)

Work shouldn't just be something we do; it should have purpose. At Envision, we believe in creating life-changing outcomes through the work we do with our clients, giving back to our communities, while creating a company culture where our people thrive. We know that our success depends on employees who feel valued, appreciated, and supported, both professionally and personally.

Being part of a collaborative team means there's no limit to what you can achieve. With us, you can be a part of a growing company you want to work for.

Our Vision: To unleash the power of combined intelligence to accelerate patient access to life-changing treatments.

Our Mission: Delivering smarter and faster solutions to create, communicate, and commercialize value for our clients.

Our Values: Excellence, People, Growth

The opportunity

We have an opportunity for an Office Manager based in our Subotica, Serbia office. Working closely with the EPG core functions, you will support on-site, hybrid and remote team members affiliated to, and the management of, the Subotica office. 

This is a 6-month fixed term contract, working 15 hours per week. The preferred working days are Tuesday, Wednesday, and Thursday.  

How will you make an impact at Envision Pharma Group?

Role responsibilities

• Maintain facilities, office supplies and equipment including ad-hoc management of relationships with vendors and contractors as per location requirement.
• Track office expenses and manage the budget of the office.
• Ensure compliance with ISO27001, Health and Safety, and Fire Safety standards, representing the office during audits.
• Ensure compliance with all OSH policies and file relevant documents.
• Conduct risk assessments and inspections, promote a safe workplace and support remote workers, provide training, and maintain records on the company platform.
• Contribute to planning and organization of Company events.
• Foster cross-functional collaboration and to support a positive and productive environment for on-site, hybrid and remote workers. Think creatively and organize social events to build positive relationships between employees.
• Review vendor contracts annually.

Do you have what we are looking for?

Skills & expertise

•  Experience in an administrative or coordination related role is highly desirable
• Fluency in English and Serbian, both written and spoken, is essential for this role.
• Excellent MS Office skills: Outlook, Word, Excel, and PowerPoint.
• Awareness of local Health and Safety standards and best practices.
• Ability to assist with invoicing, budgeting and procurement of necessary equipment/supplies
• Highly approachable and professional, with the ability to build strong working relationships at all levels
• Positive, can-do attitude with a problem-solving mindset.
• Highly organised, with the ability to multi-task and adapt for changing priorities.  

#TogetherWeDiscover

We turn vision into reality. Our people are integral to our success and our values reflect the Envision philosophy where our teamwork helps us all grow and our enthusiasm inspires each other.

Our Envisionary culture is a special environment that gives every employee a voice the space to invent and the chance to excel. A place where, every day, people laugh, think, take risks, and are excited about the possibilities the day brings.

Explore your place at Envision. If you have the experience highlighted above, we would love to hear from you!