Office Manager - Subotica

Work shouldn't just be something we do; it should have a purpose. At Envision, we believe in creating life-changing outcomes through the work we do with our clients, giving back to our communities, while creating a company culture where our people thrive. We believe success starts with a workplace where everyone feels valued, supported, and empowered to grow. 

Being part of a collaborative team means there's no limit to what you can achieve. With us, you can be a part of a growing company you want to work for. 

Our Vision: To unleash the power of combined intelligence to accelerate patient access to life-changing treatments. 

Our Mission: Delivering smarter and faster solutions to create, communicate, and commercialize value for our clients. 

Our Values: Excellence, People, Growth 

The opportunity 

We have an exciting opportunity for an Office Manager based in our Subotica, Serbia office. Working closely with the EPG core functions, you will support on-site, hybrid and remote team members affiliated to, and the management of, the Subotica office.  

If you have demonstrated office management experience, a strong understanding of local compliance standards, and a people-focused approach to employee engagement, we'd love to hear from you! 

How will you make an impact at Envision Pharma Group? 

Role responsibilities 

• Onboarding & Orientation: Coordinate IT equipment and setup for new starters, lead office orientations and introductions, and support HR with onboarding compliance.  

• Office Management: Oversee daily office operations, vendor relations, and supply management to maintain an efficient and well-equipped workplace. 

• Workplace Safety & Health (OSH): Ensure compliance with Serbian OSH regulations, maintaining accurate records and policies. Lead safety trainings, drills, and hygiene initiatives to uphold a safe workplace.  

• Communication & Employee Well-being Initiatives: Facilitate internal events and team-building initiatives, including employee well-being programs to promote a positive and engaged workplace culture. 

• Sustainability & ESG: Support the ESG team in developing sustainability and energy strategies, and coordinate activities such as charity events and environmental programs, while engaging employees in ESG initiatives. 

• Financial & Administrative: Manage office insurances and compliance, process invoices and payments in line with Serbian law, and support Finance by tracking expenses and overseeing the office budget. 

• Other Duties: Provide executive support and assist with special projects as needed to enhance business operations. 

Do you have what we are looking for? 

Skills & expertise 

• 3+ years' experience in office, operations or facilities management.  

• Strong organisational and project management skills, with proven ability to manage multiple responsibilities in a fast-paced environment. 

• Fluent in English and Serbian (Hungarian is an advantage). 

• Category B driving license 

• Familiarity with Serbian labour and health & safety laws is an advantage. 

• Proficient in MS Office Suite. 

• Excellent communication and interpersonal skills.  

• Proactive, problem-solving mindset with a high level of attention to detail.  

• Ability to work independently, meet deadlines, and adapt to changing priorities.   

#TogetherWeDiscover 

Do you have the experience we are looking for? If so, explore your place at Envision today!