Office Administrator - Leiden (3 days per week)

Envision Pharma Group (EPG) is a Technology Enabled Solutions Partner for the Life Science Industry with expertise in Life Sciences Commercialization, Value and Access, Strategic Consulting, Artificial Intelligence and Medical Communications and Solutions.

At our core, are our people, the manufacturers, and the patients our solutions impact and benefit across the globe. We drive growth through our innovations as an empowered, accountable, and entrepreneurial team.

Being part of a collaborative team means there's no limit to what you can achieve. With us, you can be a part of a growing company you want to work for.

The opportunity

We have a fantastic opportunity for a part time (21 hours per week) Office Administrator based in our Leiden, Netherlands office. Working as part of our Facilities & Operations department and the overarching Finance function, as the Office Administrator, you will focus on Facilities Management, Health & Safety, Site and Information Security and Sustainability & Compliance.

Working closely with our OKRA team other EPG core functions, you will support  on-site, hybrid and remote team members affiliated to, and the management of the Leiden office. The ideal candidate will be approachable, friendly, dynamic, and energetic with a can-do attitude who enjoys working as part of a multi-cultural, global team. As the Office Administrator you will be the bridge between the Leiden office and the wider EPG teams.

Role responsibilities

How will you make an impact at Envision Pharma Group?

• Be the go-to person for Leiden team and visitors. 
• Operational efficiency: Maintain optimal in-office environment/facilities, office supplies and equipment including ad-hoc management of relationships with landlord, building management, vendors and contractors as per location requirement. 
• Team collaboration: Supporting OKRA team with admin, activities, logistics and facilitating events. 
• Support the global operations director, OKRA senior management, and wider operations teams as required.
• Compliance & Risk Management: Work with the Information Security team to implement strategies to mitigate risks and ensure compliance with regulatory and ISO requirements.
• Sustainability Support: Work with the in-house ESG team and selected vendors to support the implementation and further development of EPG's sustainability, environmental and energy strategies to enable us to meet our targets and further enhance our ESG position in the industry.
• Health & Safety: Responsible for minimizing or removing the risk of accidents and injuries in the workplace. The role involves performing risk assessments and inspections, promoting a safe workplace and supporting remote workers, providing training, investigating incidents to improve overall safety, and meticulous record keeping on the company platform.

Do you have what we are looking for?

• Most importantly, we are looking for somebody who is outgoing, professional, approachable, and friendly!
• Local knowledge of Leiden and the local area is essential.
• Previous experience in a similar role with familiarity of all aspects of general office administration.
• Client facing, well presented and articulate.
• Awareness of local Health and Safety standards and best practices.
• Excellent attention to detail.
• Experience of finance, budgeting, and procurement.
• Excellent MS Office skills: Outlook, Word, Excel, and PowerPoint.
• Can-do attitude with the ability to multi-task and meet deadlines.
• Fluent in English, both written and spoken.

#TogetherWeDiscover

We turn vision into reality. Our people are integral to our success and our values reflect the Envision philosophy.

We offer an environment that promotes collaboration where employees have a voice, the space to invent, the chance to excel, and to have fun!

Interested in joining our Envisionary business? If you have the experience highlighted above, we would love to hear from you!